HowtoMakeAttractiveandEffectivePowerPointPresentations
A)MicrosoftPowerPointhasdramaticallychangedthewayinwhichacademicandbusinesspresentationsaremade.ThisarticleoutlinesfewtipsonmakingmoreeffectiveandattractivePowerPointpresentations.
B)Keepthewordingclearandsimple.Useactive,visuallanguage.Cutunnecessarywords—agoodruleofthumbistocutparagraphsdowntosentences,sentencesintophrases,andphrasesintokeywords.Limitthenumberofwordsandlinesperslide.TrytheRuleofFive-fivewordsperline,fivelinesperslide.Iftoomuchtextappearsononeslide,usetheAutoFitfeaturetosplititbetweentwoslides.ClickwithintheplaceholdertodisplaytheAutoFitOptionsbutton(itssymbolistwohorizontallineswitharrowsaboveandbelow),thenclickonthebuttonandchooseSplitTextbetweenTwoSlidesfromthesubmenu.
C)Fontsizefortitlesshouldbeatleast36to40,whilethetextbodyshouldnotbesmallerthan24.Useonlytwofontstylesperslide—oneforthetitleandtheotherforthetext.Choosetwofontsthatvisuallycontrastwitheachother.GaramondMediumCondensedandImpactaregoodfortitles,whileGaramondorTempusSanscanbeusedforthetextbody.
D)Embedthefontsinyourpresentation,ifyouarenotsurewhetherthefontsusedinthepresentationarepresentinthecomputerthatwillbeusedforthepresentation.Toembedthefonts:(1)OntheFilemenu,clickSaveAs.(2)Onthetoolbar,clickTools,clickSaveOptions,selecttheEmbedTrueTypeFontscheckbox,andthenselectEmbedcharactersinuseonly.
E)Usecolorssparingly;twotothreeatmost.Youmayuseonecolorforallthetitlesandanotherforthetextbody.Beconsistentfromslidetoslide.Chooseafontcolorthatcontrastswellwiththebackground.
F)Capitalizingthefirstletterofeachwordisgoodforthetitleofslidesandsuggestsamoreformalsituationthanhavingjustthefirstletterofthefirstwordcapitalized.Inbulletpointlines,capitalizethefirstwordandnootherwordsunlesstheynormallyappearcapped.Upperandlowercaseletteringismorereadablethanallcapitalletters.Moreover,currentstylesindicatethatusingallcapitallettersmeansyouareshouting.Ifyouhavetextthatisinthewrongcase,selectthetext,andthenclickShift+F3untilitchangestothecasestylethatyoulike.ClickingShift+F3togglesthetextcasebetweenALLCAPS,lowercase,andInitialCapitalstyles.
G)Useboldoritalictypefaceforemphasis.Avoidunderlining,itcluttersupthepresentation.Don’tcenterbulletedlistsortext.Itisconfusingtoread.Leftalignunlessyouhaveagoodreasonnotto.Run“spellcheck”onyourshowwhenfinished.
H)Keepthebackgroundconsistent.Simple,lighttexturedbackgroundsworkwell.Complicatedtexturesmakethecontenthardtoread.Ifyouareplanningtousemanyclipsinyourslides,selectawhitebackground.Ifthevenueofyourpresentationisnotadequatelylight-proof,selectadark-coloredbackgroundanduseanylightcolorfortext.Minimizetheuseof“bellsandwhistles”suchassoundeffects,“flyingwords”andmultipletransitions.Don’tuseredinanyfontsorbackgrounds.Itisanemotionallyoverwhelmingcolorthatisdifficulttoseeandread.
I)Animationsarebestusedsubtly;toomuchflashandmotioncandistractandannoyviewers.DonotrelytooheavilyonthoseimagesthatwereoriginallyloadedonyourcomputerwiththerestofOffice.YoucaneasilyfindappropriateclipsonanytopicthroughGoogleImages.Whilesearchingforimages,donotuselongsearchphrasesasisusuallydonewhilesearchingtheweb-usespecificwords.
J)Whenimportingpictures,makesurethattheyaresmallerthantwomegabytesandareina.jpgformat.Largerfilescanslowdownyourshow.Keepgraphs,chartsanddiagramssimple,ifpossible.Usebargraphsandpiechartsinsteadoftablesofdata.Theaudiencecanthenimmediatelypickuptherelationships.
K)Ifyouwantyourpresentationtodirectlyopenintheslideshowview,saveitasaslideshowfileusingthefollowingsteps.Openthepresentationyouwanttosaveasaslideshow.OntheFilemenu,clickSaveAs.IntheSaveastypelist,clickPowerPointShow.Yourslideshowfilewillbesavedwithapptfileextension.Whenyoudouble-clickonthisfile,itwillautomaticallystartyourpresentationinslideshowview.Whenyou’redone,PowerPointautomaticallyclosesandyoureturntothedesktop.Ifyouwanttoedittheslideshowfile,youcanalwaysopenitfromPowerPointbyclickingOpenontheFilemenu.
L)Lookattheaudience,notattheslides,wheneverpossible.Ifusingalaserpointer,don’tmoveittoofast.Forexample,ifcirclinganumberontheslide,doitslowly.Neverpointthelaserattheaudience.Blackoutthescreen(use“B”onthekeyboard)afterthepointhasbeenmade,toputthefocusonyou.Pressthekeyagaintocontinueyourpresentation.
M)Youcanusetheshortcutcommand[Ctrl]PtoaccessthePentoolduringaslideshow.ClickwithyourmouseanddragtousethePentooltodrawduringyourslideshow.Toeraseeverythingyou’vedrawn,presstheEkey.ToturnoffthePentool,press[Esc]once.
N)MasterSlideSet-Up:The“masterslide”willallowyoutomakechangesthatarereflectedoneveryslideinyourpresentation.Youcanchangefonts,colors,backgrounds,headers,andfootersatthe“masterslide”level.First,gotothe“View”menu.Pulldownthe“Master”menu.Selectthe“slidemaster”menu.Youmaynowmakechangesatthislevelthatmeetyourpresentationneeds.
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